Rent Our Facilities

Facilities Management Chair Job Description

The Facilities Management Committee is concerned with the care, aesthetics and maintenance of the buildings and grounds of the BuxMont UU Fellowship. They also are involved with issues of accessibility for inclusion of people with disabilities and assuring the ongoing physical condition of the space to enhance the welcoming and spiritual atmosphere.

The Facilities Management Chair will:

	Coordinate the four major functions of the committee, including: Facilities Management, Building Maintenance, Grounds Upkeep, and Housekeeping.*
	Assure the budget requests are submitted annually to the Fellowship Council.
	Communicate major concerns to the President Elect/Board Liaison and Finance Committee.
	Recruit new members to the committee with the help of the Membership Coordinator.
	Call meetings of the Committee as necessary to complete the tasks.
	Attend Administrative Fellowship Council meetings and Program Fellowship Council meeting when requested.

Skills needed: Strong organizational and communication skills. General basic knowledge of how mechanical systems work is helpful.

*Presently the tasks of this Committee are being accomplished by four people. The work has been distributed as follows:

Facilities Management

- Manages utility services including selection of provider and review of bills

- Plans and initiates required system service contracts e.g. Boilers/Air conditioners/Fire alarm

system, etcetera

- Provides for and schedules required state & local inspections e.g. Fire alarm system, handicapped lift, boilers

- Coordinates Equipment and Furniture purchases with other committees

- Responsible for Fellowship Capital Expenditures budget and execution

- Prepares and maintains "Facility Handbook" that covers all major building system operation and preventive maintenance requirements

- Leads preparation of facility related budget in conjunction with other B&G Group committees

- Plans for major building/grounds maintenance needs e.g.: roof/carpets/parking area/fire alarm system

- Maintains communications with Board and other Committees regarding B&G matters

Building Maintenance

- Provides in-house maintenance for building where feasible

- Schedules Congregational building maintenance workdays as needed (coordinated with Housekeeping)

- Provides for contractor building maintenance where needed

- Provides inputs to B&G Group budget setting process

Grounds Upkeep

- Provides in-house maintenance for grounds and gardens where feasible

- Schedules Congregational grounds and gardens workdays as needed

- Provides for contractor grounds and gardens maintenance where needed

- Provides for contracted lawn mowing and snow removal

- Provides inputs to B&G Group budget setting process

Housekeeping

- Conducts periodic inspections and maintains liaison with other Fellowship groups regarding custodial needs and suggestions

- Hires and evaluates in-house staff or contracted service for routine janitorial services (subject to Board approval)

- Schedules Congregational housekeeping workdays as needed (coordinated with Building Maintenance)

- Provides for special contracted services such as window and carpet cleaning as needed

- Provides for necessary janitorial equipment and supplies

- Provides inputs to B&G Group budget setting process